How to Choose the Right Outsourced HR Company in Tampa

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November 24, 2023

In the modern business landscape, there's no denying the importance of Human Resources (HR). Having a strong HR division is key in everything from recruiting the right talent to managing employee relations, maintaining a healthy work culture, and ensuring compliance with labor laws. However, for many businesses, particularly small and medium-sized enterprises (SMEs) and startups in Tampa, maintaining an in-house HR department can be challenging due to resource constraints and lack of expertise. Sound familiar? Don't fret. HR outsourcing presents a robust solution.

This comprehensive guide aims to walk you through the process of choosing the right outsourced HR company in Tampa. We'll explore the growth of the HR outsourcing market, discuss the increasing reliance on outsourced HR, highlight the benefits of outsourcing, and reveal essential factors to consider when choosing an outsourced HR provider. We'll also provide a rundown of the top HR companies in Tampa and throughout Florida. By the end of this guide, our aim is to provide you with the knowledge and insights needed to make an informed decision that best aligns with your company's unique needs and goals. So, let's get started on this journey together towards achieving better HR management for your business.

Growth of the HR Outsourcing Market

Transforming the organizational landscape across the globe, HR outsourcing has been experiencing a surge in popularity for years, and 2019 proved it quite clearly with an annual growth rate of 7.8%. Let's delve into why this market is thriving and its impact on businesses of all sizes.

HR, short for Human Resources, is an essential sector of any successful business. At its core, it's responsible for the management and direction of the employees who drive an organization. However, with the growing complexity of HR functions, many businesses are seeking the help of HR outsourcing firms to ease this burden.

HR outsourcing, in essence, is a practice in which businesses delegate their human resource operations to external suppliers rather than managing those tasks internally. This solution is turning more appealing every year due to numerous factors, and its rapid growth in 2019 is undeniable proof.

Several reasons contribute to this increased demand for HR outsourcing. Some of them include:

  • Cost Savings: HR tasks can be quite expensive, and outsourcing can drastically reduce these expenditures.
  • Efficiency: When managed by knowledgeable experts who are up-to-date with the latest HR trends, processes can run much more smoothly.
  • Focus on Core Business: Outsourcing HR functions allows organizations to focus more on their main business offerings, ultimately enhancing their growth and success.

The Role of HR Outsourcing has become significantly crucial in the growth of businesses, demonstrating its importance and the growing reliance on it in the corporate world. Consequently, the HR outsourcing market is seeing continuous and impressive growth and looks all set to maintain this upward trajectory.

While it's apt to celebrate these positive trends, it's critical to remember that successful outsourcing relies heavily on selecting the right HR service provider. With a suitable partner, HR outsourcing can prove to be a game-changer creating a more efficient, cost-effective, and focused business model for companies looking to thrive in today's fast-paced marketplace.

Increasing Reliance on Outsourced HR in Tampa

As the bustling city of Tampa continues to grow and evolve, we're seeing a steady rise in the use of outsourced Human Resources (HR) options, a trend making waves in the business community. A notable 11% increase in the employment of staffing services has been witnessed recently, signaling a strategic shift for businesses in Tampa. Organizations are beginning to understand the benefits of external staffing resources and how they can play a vital Role of Outsourced HR in Tampa. So, let's explore why this increase is occurring and shed some light on who's reigning supreme in the outsourced HR sector in Tampa.

Use of Staffing Services

By outsourcing their HR needs, companies can focus more intently on their core business and leave the complexities of HR and payroll to the experts. With the utilization of staffing services on the rise in Tampa, we're seeing evidence that businesses are becoming more strategic about their resource allocation. Companies can save both time and money, all while gaining access to a broad network of potential talents—a combination that fosters business growth and a competitive edge.

Top HR Outsourcing Companies

When it comes to top players in the outsourced HR space in Tampa, several names stand out. HH Staffing Services, Kforce Inc, and Criterion Executive Search, for example, have established a strong presence in the market. However, it would be remiss not to mention Payroll Florida and Value PEO as well — two significant contributors shaping the outsourced HR landscape.

In summary, the rising use of HR outsourcing in Tampa reflects a fundamental change in how businesses evolve and succeed. By leveraging external HR and staffing services, companies are more adept at streamlining their operations, finding quality talent, and achieving sustainable growth. Tampa's leading HR outsourcing companies, with their extensive expertise and tailored services, play an instrumental role in this positive transformation.

Benefits of Outsourcing HR Functions

Unlocking operational efficiency, maximizing focus on core business aspects, and maintaining sustainable growth, are some of the vital challenges businesses grapple with daily. To address these issues, a growing trend of outsourcing HR functions has seen the light of the day. Nearly 39.8% of businesses leverage this route to underscore their concentration on core business areas, painting an intriguing picture of the potential benefits in the process.

A game-changer for organizations big and small alike, outsourcing HR functions presents a cluster of undeniable benefits. The rewards range from significant cost savings to streamlined operations and enhanced productivity.

  • Cost Efficiency: Running an in-house HR department does not come cheap. From hiring and training new staff to acquiring HR software, the cost can be exorbitant. By outsourcing HR tasks, companies can keep their overheads low while ensuring they have access to top-notch HR expertise.
  • Focus on Core Business Functions: With less time absorbed by HR tasks, the company leaders can better pour their focus into running and expanding the business. In fact, a whopping 39.8% of businesses have shifted HR duties externally for this exact reason.
  • Access to Advanced Resources: Partnering with an HR outsourcing firm grants access to cutting-edge technology, latest industry practices, and refined expertise that otherwise might have been out of reach.
  • Reduced Compliance Risk: Outsourced HR professionals are up-to-date on laws, regulations, and employment legislation, thereby reducing the risk of costly mistakes and penalties.
  • Scale with Ease: As the business grows, the HR needs evolve. It's easier to scale operations up or down with an outsourced HR team as compared to an in-house department.

When it comes to recruitment, a key HR function, the result narrative remains equally upbeat. An eye-catching 87% of organizations that have sidestepped towards outsourcing recruitment report positive outcomes. Not only does it save time and reduce hiring expenses, but it also results in better quality candidates in less time.

"Outsourcing HR functions can revolutionize the way your organization operates, stripping away the burden of HR management to pave the way for a leaner, more productive business."

Our detailed report on the Benefits of HR Outsourcing further unearths the depth of its advantages and its indispensable role in modern business operations.

Harness the unexplored potential of outsourcing HR functions as a compelling business strategy. A structured, performant HR system kicks the door open to unprecedented growth and an efficient operational pulse.

Key Factors to Consider in Choosing an HR Outsourcing Provider

In our quest to successfully manage businesses, we often reach the point where we must consider outsourcing certain tasks. One area that often reaps significant benefits from outsourcing is Human Resources (HR). When done right, HR outsourcing can save on costs, increase efficiency, and provide us access to specialized expertise. However, choosing the best provider can be puzzling. So, what are the key factors to consider when picking an HR outsourcing provider? Let’s explore.

Experience and Expertise

The first thing you’d want to consider is the provider's experience and expertise in the field of HR. Here, you're looking for an organization that has:

  • A proven track record managing HR for firms not just in your industry, but also of your size.
  • Skills across multiple HR disciplines, from recruitment and selection to performance management.
  • Familiarity with the legal and regulatory aspects of HR.

A provider with such experience and expertise can ensure that you get high-quality HR support, minimizing the risk of expensive mistakes.

Cost and Value

Secondly, you need to weigh the cost and value of the HR outsourcing provider. Remember, the lowest price isn’t always the best value. Instead, you should consider:

  • The actual cost - This is the amount you’ll be paying out each month or year to the service provider.
  • The 'hidden' costs - Strive to uncover any extra charges such as setup costs, fees for special services, or penalties for changing or ending the contract.
  • The tangible value provided - Do a thorough assessment of what the company offers in return for the fee.

Remember, high-performing HR operations can positively affect your bottom line, and an extremely low quote might indicate a lack of service quality.

Communication and Collaboration

Lastly, remember that effective HR isn't about handing off responsibilities and forgetting about them; it's a partnership. Thus, consider aspects such as:

  • Their communication approach - Do they provide regular updates and consultations to keep you in the loop?
  • Their accessibility - Can you easily reach them when you have an issue, and are they responsive?
  • Their collaboration ability - Do they aim to understand your unique business needs and goals, and tailor their services accordingly?

In essence, choosing an HR outsourcing provider isn't a walk in the park. It requires careful consideration of various factors. Don't settle too quickly. Take the time to research and evaluate potential HR outsourcing providers according to these metrics. This way, you can ensure you're teaming up with an outsourcing partner that helps you achieve your organizational goals most effectively.

Top HR Companies in Tampa

When it comes to finding exceptional human resource support for your business in Tampa, the choices are abundant. However, in order to make the most of your investment, it's crucial to partner with a company that not only understands the nuances of your specific industry but also shares your commitment to actionable results. Today, we would like to highlight a few stand-out options from the area that may suit your needs: Newland Associates, Mathews' HR & Safety Consulting services, and Stonehill.

Newland Associates brings a comprehensive, strategic approach to HR. Their team excels at aligning an organization's human resource initiatives with its business strategies. They focus on management consulting, executive search, outplacement and transition services, and CareerPartner3 technology. Newland Associates is renowned for its exceptional customer service and thorough approach to workplace challenges.

Next, we have Mathews' HR & Safety Consulting Services, a leader in risk and safety procedures. They emphasize improving processes to reduce worksite injuries, resulting in happier employees and a healthier bottom line for your business. Committed to efficiency and evolving with the industry's changing landscape, Mathews' HR & Safety Consulting Services continues to remain at the forefront of their field.

Finally, Stonehill is a strategy consulting firm that specializes in business transformation. They excel at optimizing culture and employee engagement, leveraging these factors as a competitive advantage for sustainable growth. Stonehill is well regarded for their innovative, insightful approach to HR solutions.

These top HR companies in Tampa offer a wealth of expertise in a variety of HR disciplines. They each possess unique strengths and deliver high-level services, armed with the knowledge and resources that can enhance your company's potential. Depending on specific needs, one of these Tampa-based HR companies could be the resourceful partner that will help you navigate your organization's human resource challenges and steer your business towards increased growth and prosperity.

Wide Range of HR Outsourcing Companies in Florida

Our beautiful sunshine state, Florida, serves not only as a top tourist destination but is also a burgeoning hub for businesses in various sectors. One such rapidly growing service area is human resources outsourcing. Whether you are a small startup seeking to streamline your HR processes or a large enterprise looking for comprehensive HR solutions, you'll find a multitude of HR outsourcing companies here in Florida, each boasting its unique set of offerings and advantages.

Firstly, you'll encounter outsourcing companies known for their tech-forward approach. These solutions leverage the latest digital innovations, offering cloud-based platforms that provide impeccable payroll administration, benefits administration, and talent management capabilities.

Moreover, if you're especially focused on enriching your team's experience, consider companies dedicated to improving employee engagement. With bespoke training modules and personalized career development plans, they can significantly construct a happier, more committed workforce.

For those concerned with compliance management, fret not. Several firms in Florida provide exhaustive regulatory compliance services, keeping you abreast of all the employee-related laws and regulations. These companies will handle everything from labor law compliance to EEOC issues, taking these burdens off your shoulders.

Let us not forget the companies that provide exceptional customer service, having dedicated representatives available to answer your queries on the spot. They promise ease and comfort of mind by being just one call away when you need them.

Indeed, the wide range of HR outsourcing companies in Florida each come with unique offerings:

  • Tech-forward companies for digital solutions
  • Employee-centric solutions for engagement enrichment
  • Firms specializing in regulatory compliance
  • Companies with top-notch customer service

Choosing the right HR outsourcing company will ultimately depend upon your specific needs and objectives. But with such diverse options to choose from in Florida, it’s clear that the path to a hassle-free, strategic HR function is through outsourcing. That decision can be your game-changer, enabling your brooding firm to step into the next growth and competitiveness phase. The beauty here is the power of choice, where you could pick the company that suits your ideology the best, making the HR function a well-oiled wheel rather than a cog in the machinery.

Brace yourselves as the sunny state continues to bring more sunshine to your HR functions with its diverse and abundant HR outsourcing companies. From ensuring payroll accuracy to a congenial work environment, the HR outsourcing companies in Florida are geared up to deliver excellence.

What Sets Apart a Good HR Outsourcing Company

As experts lie at the heart of any service-based business, we genuinely believe that a good HR outsourcing company's distinguishing characteristics boil down to the level of support provided, bespoke documentation that meets specific business needs, and an efficient management system for HR processes.

The support required from an HR outsourcing company often transcends merely solving HR issues. These companies become a business' lifeline, answering any HR-related queries, ensuring compliance with labor laws, and effectively taking the stress out of HR management ones, making them an indispensable part of the business.

The provision of customized documentation is another essential trait that sets apart a good HR outsourcing company. They take the time to understand your business' unique needs and generate forms, contracts, and manuals tailor-made to meet these needs. This level of personalized service is an indication of attention to detail and dedication to client satisfaction.

Lastly, the way an HR outsourcing company manages HR processes also speaks volumes about its efficiency. They adopt a proactive approach to problem-solving, identify potential issues before they escalate, and also provide strategic HR advisories. The ability to handle these efficiently is a demonstration of excellent strategic planning, leading to smoother operations and enhanced productivity.

If you find a company that shines in these three aspects: level of support required, customized documentation, and effective HR processes management, you can be assured that they fall into the category of good HR outsourcing companies. Their expertise will become an extension of your business, helping you navigate the complexity of human resources with ease and efficiency.

Reliable HR Outsourcing Companies in Tampa

Looking for a reliable partner to take on your HR needs in Tampa? You're not alone. Many businesses turn to professional HR outsourcing companies for their expertise and efficiency. The right partner can handle your payroll, benefits, hiring, and more, providing you with peace of mind and freeing up your time to focus on what you do best: growing your business. Let's take a closer look at some of the most trusted HR outsourcing providers in Tampa: NetPEO, Judge, and CBRE.


Staying on top of HR and payroll duties can seem daunting, especially for small businesses. Enter NetPEO. Known for its comprehensive HR and payroll solutions, this company has become a reliable choice for small businesses in Tampa seeking to streamline their HR operations. Here's why:

  • Extensive HR services: Whether it's risk management, employee benefits, or HR compliance, NetPEO has you covered.
  • Customizable solutions: Each business is unique, and NetPEO understands this. They often tailor their services to meet the specific needs of your organization.
  • Outstanding client support: With a focus on building strong relationships, NetPEO provides top-tier customer service that fosters long-lasting partnerships.


For businesses in need of HR consulting, Judge is another trustworthy name in Tampa. This outsourced HR company brings a wealth of knowledge and experience to the table. Here's what makes Judge stand out:

  • Expert advice: Judge's team of HR professionals are always abreast of the latest labor laws and regulations. They provide sound advice to help you avoid legal pitfalls.
  • Flexible HR solutions: Whether you require full-scale outsourced HR services or just need help in a few key areas, Judge is equipped to provide flexible solutions.
  • Efficient service delivery: Time is invaluable, and Judge understands this. They are known to deliver top-tier services in a timely manner.


CBRE is an industry-leading HR and real estate service provider in Tampa. They don't just handle your HR; they offer comprehensive facilities and project management services as well, making them a one-stop solution for your business needs. What you can expect from CBRE:

  • Multifaceted expertise: From talent management and employee engagement to workspace optimization and relocation services, CBRE extends its HR services far beyond the norm.
  • Cutting-edge technology: A big part of CBRE's success lies in their use of advanced technology to streamline processes and achieve efficiency.
  • Global reach: Businesses with offices beyond Tampa can make the most of CBRE’s extensive global network.

Finding the right HR outsourcing partner in Tampa depends on the specific needs of your business. Whether you're looking for payroll solutions, HR consulting, or a company that can handle everything – NetPEO, Judge, and CBRE are reliable options worth considering. Stay ahead of the curve, let's discuss your HR needs today.

PEO Companies and their Benefits

Running a small- to mid-size business comes with a myriad of complex responsibilities, and associating with a Professional Employer Organization (PEO) can ease some of those burdens. Not only does partnering with PEO companies serves as a boon in managing your workforce, but these relationships also bring several benefits related to hiring, admin responsibilities, and HR compliance which you cannot afford to overlook.

PEOs work as a one-stop-shop solution for many small businesses which are looking to simplify their human resources operations. PEOs effectively manage manpower and share employment responsibilities. Here are some specific benefits to considering PEO companies for your business.

Risk Reduction

PEOs provide a safety net of sorts for your business. In the eyes of the government and legal system, the PEO serves as the 'employer of record', reducing the legal liabilities and administrative hassles for your company. They handle tax filings, employee disputes, and other potential stumbling blocks, allowing you to focus on what you do best – running your business.

Access to High-Quality Benefits

One of the significant perks of partnering with a PEO company is access to all the benefits of an HR department their expertise extends beyond payroll and taxes. PEOs can provide your employees with access to benefits and perks typically only found in larger corporations. This includes healthcare plans, retirement savings accounts, and exclusive employee perks and discounts.

Top Talent Recruitment

In the ongoing 'war for talent,' having an edge can make all the difference. Partnering with a PEO can give you that edge. PEOs can enable you to recruit and retain top talent by offering attractive and competitive benefits. Moreover, they take care of the bureaucratic side of things so that you can dedicate more time to interviewing and selecting the perfect fit for your team.

Engaging a PEO is an especially strategic decision for small businesses, reducing risk and helping recruit top talent. It changes not only the way you run your business but also the way you attract and retain your team. With these significant advantages that PEO companies offer, it's worth considering their services as part of your business growth strategy.

Remember, as a business owner, you need to make decisions that are in the best interest of your business and employees. Consider your options and consult a PEO if you feel this partnership could be a viable way to improve your operations.

Other Relevant Resources

As we continue to delve into the exciting world of outsourced HR services, it's important to stay informed and up-to-date on the resources available. From local staffing agencies and ongoing learning opportunities to comprehensive platforms, there are a wealth of resources to explore in Tampa and beyond.

One such resource on the local level is Tampa's diverse offering of staffing agencies. These organizations have a unique hold on the pulse of the job market, understanding the specific needs of employers looking to hire. They not only provide access to a swath of talent, but they also deliver unique insights into the ever-changing employment landscape.

Offering an opportunity for HR professionals to expand their knowledge, the International Business Conference at Saint Leo University should be marked on your calendar. The conference is a platform for professionals and students alike to engage in discussions surrounding pressing business matters, including HR outsourcing trends and best practices.

As for tech-based resources, consider Paycor. Offering a comprehensive range of HR solutions, Paycor excels in streamlined and accessible tools for today's businesses. From payroll to recruiting, their all-in-one platform delivers a seamless experience that simplifies many HR functions.

Remember, staying informed and utilizing available resources is key to successful HR outsourcing. These resources offer a wealth of knowledge and tools that can strengthen your business's approach to HR. Whether you're a seasoned veteran in outsourcing HR functions or just starting your journey, these resources are here to guide you in making informed decisions and achieving success.

Frequently Asked Questions

  1. What are the factors to consider when choosing an outsourced HR company in Tampa?

    Some factors to consider when choosing an outsourced HR company in Tampa include their experience and expertise in HR, range of services offered, industry knowledge, reputation, client testimonials, and pricing structure.

  2. What HR services should I look for in an outsourced HR company?

    Some essential HR services to look for in an outsourced HR company include payroll processing, employee benefits administration, compliance with employment laws and regulations, employee onboarding and offboarding, performance management, and HR consulting.

  3. How can an outsourced HR company help my business in Tampa?

    An outsourced HR company can help your business in Tampa by taking care of time-consuming HR tasks, ensuring compliance with employment laws, providing expert HR advice, improving employee satisfaction, and allowing you to focus on core business activities.

  4. Are there any specific industry specializations I should look for in an outsourced HR company?

    While it's not necessary, having an outsourced HR company with industry specializations can be beneficial as they will have a deeper understanding of your unique HR needs, compliance requirements, and common challenges faced in your industry.

  5. How can I assess the reputation and reliability of an outsourced HR company?

    To assess the reputation and reliability of an outsourced HR company in Tampa, you can check online reviews and ratings, ask for client references, inquire about their client retention rate, and assess their responsiveness and communication during the initial consultation.

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